e-Archive Invoice (e-Arşiv Fatura)
Definition
An e-Archive invoice (e-Arşiv fatura) is the electronic invoice a Turkish business issues to customers who are not registered in the e-Invoice system, which means nearly every consumer. It is created in the Revenue Administration's (GİB) format, reported to GİB, and delivered to the customer as a PDF or link. Online sales must be invoiced this way within the legal period, with extra fields for the website, shipping, and payment.
Why it matters for your store
Every consumer sale needs an invoice, and for an online store that invoice is an e-Archive document with fields specific to internet sales. Issuing them by hand, one per order, is slow and error-prone. Late or missing invoices are a tax compliance problem, and the invoice is also part of the evidence chain for returns and chargebacks.
The document type depends on the buyer. A company registered for e-Invoice must receive an e-Invoice; everyone else receives an e-Archive. Getting that wrong means reissuing. So the store needs to check the buyer's tax number status at invoicing time.
This page is general information, not tax advice; confirm your setup with your accountant.
How Kambloo handles it
When an order is paid, or shipped if you prefer, Kambloo queues an invoice job. It checks the buyer's tax number against the GİB registry: if the buyer is an e-Invoice taxpayer, an e-Invoice is issued; otherwise an e-Archive invoice. VAT rates come from each product's tax class.
The invoice is issued through the integrator you hold a contract with. Uyumsoft, Logo İşbaşı, Foriba/Sovos, and QNB eFinans connect through the same interface, so switching integrators does not change the flow. The PDF is attached to the order and emailed to the customer, and GİB's acceptance or rejection is tracked. Cancellations and returns produce the corresponding cancellation or return invoice through the same integrator. Marketplace orders are invoiced by the same job.
If you have no integrator connected, orders can be marked as invoiced externally.
Questions about e-Archive Invoice (e-Arşiv Fatura)
What is the difference between e-Archive and e-Invoice?
e-Invoice is exchanged between two businesses that are both registered in the GİB system. e-Archive is issued to everyone else, mainly consumers, and reported to GİB. The store checks the buyer's tax status to decide which one to issue.
Can I issue e-Archive invoices without an integrator?
Businesses above the legal turnover threshold must use the GİB portal or a licensed integrator. Kambloo issues invoices through the integrator you have a contract with; if you have none, you can mark orders as invoiced externally.